Settlement Statement

Maximize Deductions - Never Miss a Settlement Cost Again

What is it?

A Settlement Statement shows the final amount a buyer pays when purchasing a property - including price, government fees, legal costs, loan expenses and adjustments. The Statement of Adjustments splits ongoing costs (council rates, water rates, strata) between buyer and seller based on settlement date.

Key Insight

“Property costs split into: Capital costs (stamp duty, title fees, legal) tracked for CGT, and Revenue costs (council rates, body corporate, water rates) deductible annually.”

Why It Matters

Settlement documents include fully tax-deductible expenses most investors miss

Correct cost base tracking is essential for accurate CGT calculations when you sell

Manually extracting figures from settlement docs is time-consuming and error-prone

Just email your statement - The Property Accountant handles everything else automatically

Old Way vs. With The Property Accountant

See the difference that automation makes for your property accounting.

The Old Way
  • Manually finding expenses is time-consuming and error-prone
  • Investors often overlook tax-deductible settlement costs
  • CGT calculations get complicated when selling without proper records
  • Missed deductions mean higher tax payments every year
With The Property Accountant
  • Simply email your settlement statement - we handle the rest instantly
  • We auto-add deductible expenses (council rates, water rates, strata fees, land tax)
  • We track all capital costs for accurate CGT calculations when you sell
  • Zero missed deductions means lower tax liability and maximum refunds

Depreciation Schedule

Automate Annual Depreciation - Never Leave Savings on the Table

What is it?

Property depreciation lets investors claim tax deductions for the wear and tear of buildings, equipment and improvements over time. At purchase, investors receive a depreciation schedule calculated using Prime Cost or Diminishing Value method. New assets (air conditioners, renovations) require updated schedules. Selling mid-year adds further complexity.

Key Insight

“A 0.3% rate difference on a $500K building claim could mean $1,500 in annual tax savings. Automated depreciation ensures you never under-claim.”

Why It Matters

Email your depreciation schedule once - The Property Accountant auto-updates every year without reminders

Add new assets in seconds - The Property Accountant generates a fresh depreciation schedule instantly

Part-year adjustments for sales are calculated automatically, saving hours of manual work

Manual spreadsheets are prone to errors that trigger ATO audits and overpayment

Old Way vs. With The Property Accountant

See the difference that automation makes for your property accounting.

The Old Way
  • Manually tracking depreciation means finding last year's schedule and recalculating amounts
  • New equipment or capital improvements require separate, complex calculations
  • Selling mid-year requires manual part-year adjustments and cost base deductions
  • Spreadsheets and manual tracking are time-consuming and prone to costly errors
With The Property Accountant
  • Email your depreciation schedule once - we auto-add it to your chart and update annually
  • Add new assets in a few clicks - The Property Accountant instantly generates a new depreciation schedule
  • We automatically calculate part-year depreciation and adjust your CGT cost base
  • No spreadsheets, no hassle - accurate depreciation with fully automated tax-ready updates

Directly Paid Expenses

Effortless Expense Tracking - No More Spreadsheets or Lost Receipts

What is it?

While property managers cover most costs from rental income, investors also pay some expenses directly - including land tax, insurance, capital improvements and new equipment. These are traditionally tracked manually in Excel with invoices stored in scattered folders, creating risk of errors, missed deductions and ATO compliance issues.

Key Insight

“ATO requires supporting evidence for all expense claims. The Property Accountant stores invoices directly against each expense, giving you audit-ready records at all times.”

Why It Matters

All expenses stored with invoices attached - ATO audit-ready at all times

Automatic classification into capital or revenue expenses per ATO guidelines

Scan or upload receipts in seconds via mobile app - no manual data entry needed

Missed deductible expenses directly increase your taxable income unnecessarily

Old Way vs. With The Property Accountant

See the difference that automation makes for your property accounting.

The Old Way
  • Manually tracking expenses in Excel is error-prone and time-consuming
  • Finding and organizing physical or digital receipts wastes hours before tax time
  • Risk of missing deductible expenses without a structured tracking system
  • Difficult to categorize expenses correctly (capital vs revenue) for tax purposes
With The Property Accountant
  • Simply upload or email your receipts - The Property Accountant categorizes and records everything automatically
  • Auto-classification of expenses per ATO guidelines - capital vs revenue split instantly
  • All expenses stored with invoices attached - fully audit-ready anytime
  • Complete expense visibility in one place - generate reports with a single click

Bank Loans & Fees

Live Bank Feeds - Capture Every Deductible Loan Cost Automatically

What is it?

Property investors incur loan costs including interest, fees and charges. While interest is tracked, fees like loan set-up costs, annual package fees and LMI are commonly missed. Equity loans that fund multiple investment properties add further complexity to tax allocation - especially when funds are withdrawn at different times.

Key Insight

“A 0.3% interest rate difference on a $1M loan = $3,000 annual impact. Live loan tracking gives your broker real-time data to negotiate better rates proactively.”

Why It Matters

Secure Open Banking connection - no online banking passwords ever shared or stored

All interest, fees and charges auto-captured per ATO guidelines in real time

Equity loan interest correctly allocated across multiple investment properties

View all loan details, balances and rates in one dashboard instantly

Old Way vs. With The Property Accountant

See the difference that automation makes for your property accounting.

The Old Way
  • No direct bank integration - interest, fees and charges tracked manually
  • Only annual interest recorded - exit fees, LMI, package fees commonly missed
  • Manual tracking misses deductible fees like LMI or annual package charges
  • Equity loan interest must be manually allocated across properties - complex and error-prone
With The Property Accountant
  • Live bank feeds from 100+ banks - all interest costs, fees and charges auto-updated
  • Every interest cost, fee and charge captured automatically in real time
  • All fees and charges accurately categorized per ATO guidelines - zero missed deductions
  • Equity loan interest seamlessly tracked and allocated across multiple properties

Monthly Rental Statement

Automated Rental Tracking - Real-Time Income & Expense Visibility

What is it?

A monthly rental statement from your property manager shows rental income, expenses and charges for each property. Unlike annual summaries, monthly statements help investors spot trends, catch discrepancies and address issues early - enabling better cash flow management and maximizing profitability across the portfolio.

Key Insight

“Regular monthly monitoring (vs annual review) means you catch discrepancies 11 months earlier - protecting your income and minimizing losses.”

Why It Matters

Advise your property manager to email statements directly to The Property Accountant - zero effort required

All rental income and expenses accurately recorded automatically every month

Real-time cash flow insights to identify trends and issues before they escalate

All rental data automatically included in your tax financials - no manual compilation

Old Way vs. With The Property Accountant

See the difference that automation makes for your property accounting.

The Old Way
  • Manual tracking of monthly statements in spreadsheets is time-consuming every month
  • Delays in recording rental data can lead to missed deductions and cash flow blindspots
  • Difficult to spot trends or issues without real-time property performance tracking
  • Scattered rental statements across emails and folders make tax time preparation stressful
With The Property Accountant
  • Simply forward your monthly rental statement via email - The Property Accountant does the rest
  • Automated tracking of all income and expenses from your property manager monthly
  • Real-time insights into property performance, cash flow and net yield
  • All rental data automatically included in your tax financials - tax time is effortless

Tax Accountant Collaboration

One-Click Access for Your Accountant - Tax Time Made Effortless

What is it?

Tax lodgement requires gathering rental income, expenses, settlement data, depreciation, loan statements and directly paid expenses - typically scattered across emails, spreadsheets and folders. This creates endless back-and-forth, delays, missed deductions and unnecessary stress for both investors and accountants.

Key Insight

“The Property Accountant users report filing their tax returns in July (vs September) because all data is ready the moment tax time starts - no document chasing needed.”

Why It Matters

Grant direct access to your accountant - they get everything without asking for it

Generate tax-ready reports and working papers in a few clicks, anytime

Built-in audit checks detect missing expenses and discrepancies before lodgement

Eliminate endless emails - all income, expenses and documents in one shared place

Old Way vs. With The Property Accountant

See the difference that automation makes for your property accounting.

The Old Way
  • Endless emails and document requests back-and-forth between you and your accountant
  • Financial records scattered across emails, spreadsheets and multiple online folders
  • Manual expense tracking increases the risk of errors and costly missed deductions
  • Manually compiling reports for tax lodgement wastes hours of your time every year
With The Property Accountant
  • Grant your accountant direct access - they can download everything without asking you
  • All income, expenses and financials in one place - no more hunting through emails
  • Built-in audit checks detect missing expenses and anomalies before you file
  • Tax-ready reports and working papers generated in a few clicks - lodge early

Mortgage Broker Collaboration

Real-Time Loan Data for Your Broker - Better Rates, Less Admin

What is it?

Interest, fees and charges are the biggest ongoing cost of property ownership. A 0.3% rate difference on a $1M loan means $3,000/year. Banks never lower rates automatically - someone must request it. Refinancing or applying for new loans also requires gathering up-to-date documents that take time to compile manually.

Key Insight

“$3,000/year saved on a single loan through proactive repricing is $30,000 over 10 years. Live loan data makes this proactive, not reactive.”

Why It Matters

All loan details across every property centralized - no more manual tracking

Real-time loan insights help brokers negotiate better rates proactively

Brokers can instantly download loan reports for repricing, refinancing or new loans

Eliminate back-and-forth emails - brokers get direct access to real-time data

Old Way vs. With The Property Accountant

See the difference that automation makes for your property accounting.

The Old Way
  • Manually tracking loans across multiple banks with scattered documents and statements
  • Constant back-and-forth emails with your broker for loan details and updates
  • Limited visibility into loan performance and missed refinancing opportunities
  • Manually collating loan reports and statements for every repricing or application
With The Property Accountant
  • All loan details centralized in one place - your broker sees everything in real time
  • Direct real-time access for your broker - zero unnecessary emails or document requests
  • Live loan insights help your broker secure the best deals proactively before rates rise
  • Brokers instantly access loan reports and statements for repricing, refinancing, or new loans